FPDS, also known as FPDS NG, or the Federal Procurement Data System, is the central real-time database for government contracting transactions. The system is meant to ensure trust and transparency in federal spending. FPDS is the most comprehensive and definitive source for government contracting transparency data, although it does not contain all awards (we’ll touch on that below). The award information in FPDS is used by the President, Congress, GAO and other agencies to form policy decisions and to report on trends.
Although the Federal Procurement Data System (FPDS) website has limited reporting capability, it is free to use by the public. It’s worth noting that the FPDS database is a very large data set, both in terms of depth (upwards of 50M records) and breadth (more than 200 data elements). There’s also a fair amount of complexity in how transactions are linked to one another in the case of task order awards and blanket purchase agreements.
It’s best to think of FPDS NG as a giant checkbook for the federal government. Each transaction is simply a payment or modification from an account to a payee. In addition to basic transaction information like amount, account and awardee, there are many meta data elements such as socioeconomic indicators, set-aside preferences, awardee registration details and much more.
The comprehensive transaction information is structured in xml format, defined on the FPDS website.
Yes, FPDS archives can be found at fpds.gov in zip format. Due to the size of the archives, it can be cumbersome to process/import archives into a local database. For active research, we recommend using a platform like Federal Compass. We import transactions from FPDS daily, so you’re always up to date with the latest award and spending trends.
Yes, at the direction of the OFPP (Office of Federal Procurement Policy), GSA requires each department and agency be certified annually in the completeness and accuracy of its data.
The federal government provides a search interface to the FPDS database called FPDS NG ezSearch. This search is powerful, but simple. It allows you to search for individual FPDS transactions, everything from definitive contracts to task orders or purchases orders. The issue is that the search is limited to just transactions, so there's no easy way to view data rolled up to a particular contract, contractor or agency. This makes the search very limited for performing market intelligence research.
USASpending is a secondary source, and uses data reported by FPDS to populate its database and reports. Although USASpending has some convenient reporting features, its data is not real-time and we have seen many instances of missing data in USASpending. The Federal Funding Accountability and Transparency Act requires USASpending to update its data every 30 days.
Is your company prepared for the shifting landscape within Federal IT procurement? For nearly twenty years, GSA Schedules and agency-IDIQs paved the way for the evolution of second-tier competitions. In 2019, GWACs outpaced IDIQs, for the first time, to become the Government's preferred pathway. Every Federal customer interacts with GWACs, and these vehicles continue to lure in new adopters. From the broad range of services to the number of contractors vying for work, the loyalty to IDIQs is waning as customers begin their march towards GWACs. For many, this statement makes sense; however, getting on a GWAC, let alone finding success, creates a challenge unique to these types of vehicles. It isn't enough to know POLARIS, CIO-SP4, and 8(a) STARS III; a clear vision and strategy are critical to determining the right team, surviving the scorecard, and moving into post-award with a proactive plan to capture business, rather than hopelessly reacting.
written by Jim Sherwood, published 03/09/2021
Revenue growth is the primary focus of every small business, but in a market as complex and fluid as the federal contracting market, growth can often stall due to the lack of the right resources. And when effectively managing expenditures puts the right resources out of reach, small businesses often get caught in a growth Catch-22.
written by Jim Sherwood, published 01/25/2021
Huntsville, Alabama, has long represented a tantalizing market that always felt out of reach for many contractors. Over the last decade, this zip code has been a focal point of growing interest as it became home for many organizations that, on an annual basis, manage billions in contract spending. Based on the latest news, Huntsville's influence over the aviation, space, and missile enterprise will grow significantly in 2021.
written by Jim Sherwood, published 01/15/2021